On November 10th and 11th AISB hosted its first ever SCIS football tournament. Eight schools competed with BSB (Brussels) emerging as champions, followed closely by ISCZ (Zurich), AISB 1 (Bucharest), AISB (Budapest), ASW (Warsaw), ISP (Prague), BSB (Basel) and AISB 2 (Bucharest).

The tournament was a great success, but how is a tournament like this organized?

Housing

Oana Velcu, a member of the CCA team, is in charge of organizing housing for all visiting students. Velcu begins by sending an email to AISB parents, seeking details about families who are interested in hosting students for the tournament.

At a minimum, host families have to have 2 beds or mattresses to host, as per child safety guidelines, there must be at least 2 students from the same school hosted in a host house.

Velcu also looks at specifics such as medical and dietary needs of students and informs host families of those needs. This data is discarded after the tournament for privacy reasons.

We try to fit the student’s needs to the host family’s capabilities. It is a really complicated process and we’re lucky to have Ms. Oana helping us.

Alex Sota

In the case where a host family is not comfortable with all of a visiting student’s needs, or vice versa, the traveling student would need to find another student and stay at the same hotel as the coaches. Or, the parents of the student would be asked to travel with the student so that they will still be able to participate in the tournament.

Referee Selection

Iulian Dima, a coach and long-standing collaborator at AISB, is a member of the FRF (Federation of Romanian Football) and has linked the school to the Bucharest School Of Refereeing. Therefore, all of the referees in charge of the games are either professional referees who are still in school or are in the minor leagues. If there is an official that the school likes, their name tends to be requested for games.    

Safety Protocols

First, organizers need to ensure that no team plays more than 3 games in one day. SCIS members also looked into extending the rosters from 15 to 16 players. Making the rosters an even number makes the housing process easier and reduces the risk of overplaying certain players.

In addition to an AISB medic, there is always an ambulance on standby during games in case of an emergency. The tournament director and every coach in the tournament is also first-aid certified.

AISB Vampires vs AISB Budapest. Photo submitted.

Sports Council Volunteers

The Sports Council has done a great job helping to organize tournaments in the past. This tournament they’ve mainly worked with hospitality and community building but a few members took on leadership aspects of the tournament.

Sports Council member Luca M. stepped up as tournament director and was responsible for the opening and closing ceremonies. 

In collaboration with the Micro Bats team, the Sports Council also created the tournament website which coaches, participants and their families could access. The website included scores, live streams of the games and information about what to do in Bucharest.

Additionally, the Sports Council created many mini-engagements such as the crossbar challenge and ‘Juggling The Football’ in order to have fun with other players. They also prepared a raffle with prizes like a signed FSCB shirt and a football signed by all participants.

Finally, the Sports Council worked with the Culinary Council to ensure that the Booster Club was stocked with snacks and drinks which players and spectators could purchase.

Oliver H. competes for AISB Bucharest. Photo submitted.

Marketing

The CCA team coordinated with the AISB communication department and also commissioned the Sports Council to create a marketing campaign promoting the tournament on social media. Additionally, the school photographers Mr. Bogdan and Mr. Amilio photographed the games; the communications department shared select photos on social media.

Alex Sota, AISB Athletic Director, says that there is nothing he loves more than to hear a participant complimenting the experience after the tournament. “I always love on a Monday morning when I get a phone call from an AD or one of the parents or players speaking highly of the experience. Anything like that makes my day. Our job is to ensure positive experiences.”